At some point or the other, people who have read the concepts IT Management or Software Project Management theoretically would have thought to themselves that there is no need to make this a separate subject. Just how difficult can it get to manage a project when everyone knows what tasks are involved and how to do those tasks? There’s a schedule, a detailed plan and all the required resources. How hard can it be to complete the project on time?
Turns out, it is very hard.
So many projects fail to meet their delivery deadlines and get extended; so many skilled resources feel discouraged. IT Management is crucial to an organization to align employees with the organization’s goals, help them improve their performance and ensure the client is happy with the final product.
Though this sounds easy on paper, it is difficult for one particular individual or a group of individuals to ensure that the senior management of the organization, the employees and the client – all three of them are happy.
Firstly, let’s consider this scenario. There are a number of resources that you could use for your project, but you have no idea who’s good at what. If the number of people we’re talking about falls below ten, then it is fairly reasonable to assume that the project manager or the lead will know the individual people and their talents. But what happens in organizations where hundreds and thousands of people are working, each of them good at a different technology?
IT Management Software helps to keep track of the employee’s experience and performance, thereby making it easy for leads to delegate appropriate tasks to them. Since roles are tagged in the system, it is easy to identify if the employee in question is capable of doing the task or not.
Meeting deadlines is another problem that every project team faces. Using an IT Management software to send frequent reminders about the deadlines can keep the employees aware of the rate at which the project is moving and get them working at the required pace.
Also, using IT Management software, it is easy to keep track of what tasks have been completed and by whom. This ensures that the employee who has done the job gets due credit, encouraging and motivating them to do even better the next time.
Without proper software to keep track of everything, it can become really difficult to stay on schedule. It can be a driving force for all employees, constantly reminding them of their work, making them stay alert. If a single individual was left with the task of constantly monitoring the project’s progress and also tracking the employee’s performances, it will definitely become overwhelming. Using this software can make things get done more efficiently and since IT is all about creating software to ease the stress of individuals, then using IT management software to automate how the project is moving should definitely be a part of every organization.